Have you ever gotten an emergency alert on your iPhone, telling you about an abducted child or public safety emergency? That’s the Wireless Emergency Alerts (WEA) system, at least in the United States, although some other countries have similar systems.
The WEA system enables authorized national, state, and local government authorities to send alerts about public safety emergencies to mobile devices in the affected area. Also included in the WEA system are AMBER Alerts designed to solicit public information when law enforcement is searching for a missing child. Some US states also broadcast Silver Alerts about missing adults, particularly senior citizens with Alzheimer’s, dementia, or other mental disabilities. The alerts are always meant to be useful, either to you or to law enforcement working on a case.
Unfortunately, the alerts aren’t always helpful or well targeted. Worse, they break through the Do Not Disturb cone of silence, and there’s no way to change their tones. You might not appreciate being woken up at 2 AM to be told to look for a white Ford that’s potentially associated with a missing child. Plus, although the AMBER Alerts are generally popular with the public, research suggests that they’re largely ineffective.
More concerningly, the loud noise that accompanies the alerts can be dangerous, either to your hearing if you’re wearing earbuds when the alert comes through, or to your life if you overreact while driving.
In iOS 12 in the US, you’ll see three categories of government alerts at the bottom of Settings > Notifications: AMBER Alerts, Emergency Alerts, and Public Safety Alerts.
In most countries, Apple lets you turn off all three categories, but you could still receive so-called “Presidential Alerts,” which are meant to reach everyone in the country during a national emergency. The Federal Emergency Management Agency, which manages the WEA system, tested the Presidential Alert system for the first time in October 2018.
What should you do? It’s entirely up to you, of course, but in most situations, it’s probably best to leave all three alert types enabled. If you find yourself being annoyed by repeated AMBER Alerts or Silver Alerts, particularly if you’re unlikely to be in a location where you could be helpful, you might want to toggle the AMBER Alerts switch off. But the Emergency and Public Safety alerts could be essential, especially if you’re in an area prone to hurricanes or tornadoes.
If you’ve already disabled the alerts because of poor targeting—being notified of something of concern only to people hundreds of miles away is just an interruption—you might consider turning them back on later this year, since the FCC requires carriers to improve the geo-targeting starting November 30th, 2019.
The fastest and easiest way to share files among your Macs and iOS devices is via cloud-based file sharing services, and they’re also fabulous for collaborating on files with colleagues. Here’s how to choose among them.
Macs haven’t had removable storage for years, so when you want to move files between computers, you can use USB flash drives, email, Messages, AirDrop, or local file sharing. Those techniques are fine, but for a more efficient, effective, and elegant solution, try a cloud-based file sharing service.
These services use special software to integrate into the Mac’s Finder, designating a particular folder to hold shared files. Whenever you add a file to that folder—or any subfolder inside it—the software automatically uploads it to the cloud and downloads it to linked devices. File changes and deletions sync quickly, so the shared folder remains in sync everywhere at all times. iOS’s Files app also provides a single interface to the main services on your iPhone or iPad.
File sharing services provide two key capabilities:
They allow you to share files between your own devices, including Macs, iPhones, iPads, and Windows-based PCs. This makes it easy to access your data wherever you are and on whatever device you’re using.
They let you share files or folders with others, sometimes with permissions- or date-based restrictions. Such capabilities are incredibly effective for workgroup collaboration.
Numerous cloud-based file sharing services exist, but the most popular are Box, Dropbox, Google Drive, iCloud Drive, and Microsoft’s OneDrive, all of which offer free plans with limited amounts of storage.
Box is aimed primarily at large enterprises, with plans priced at $5, $15, or $25 per user per month. The main differences between those plans revolve around things like the number of users, administrative controls and security reporting, and custom branding. Box integrates with hundreds of apps and offers a platform on which companies can build their own collaboration and workflow solutions.
Box also offers a free Individual plan with 10 GB of storage. A Personal Pro plan costs $10 per month, but that provides only 100 GB of storage, much less than the competition.
The 800-pound gorilla of the file-sharing space is Dropbox, which popularized the concept starting in 2007. A free Basic account offers 2 GB of storage space, but for $9.99 per month, the Plus plan gives you 1 TB and the $19.99 Professional plan doubles that to 2 TB and provides additional controls. If you need to share a folder with someone, Dropbox is generally the best option because so many people already have accounts.
For teams, Dropbox Business provides Standard ($12.50 per user per month) and Advanced ($20 per user per month) plans that increase the space even further and add administrative controls, increased security options, and more. iStore is proud to be a Dropbox Registered Partner and can assist you with setting up your Dropbox Business account. Just drop us a line here.
Conceptually, Google Drive is where Google Docs, Google Sheets, and Google Slides store their files. However, it also lets you store any type of file, and Google provides 15 GB of free storage with every Google account. For those who need more storage, Google offers a variety of storage tiers, including 100 GB ($1.99 per month), 200 GB ($2.99), and 2 TB ($9.99).
Google Drive Enterprise extends the service for teams with additional collaboration, workflow, and security tools. It’s priced at $8 per active user per month plus $0.04 per gigabyte of data stored. If you want the full G Suite, which includes Gmail, Google Docs, video conferencing, team messaging, and shared calendars, $6 per user per month buys 30 GB of storage and $12 per user per month buys unlimited storage.
Google generally assumes you’ll do everything in a Web browser or a smartphone app, but with the company’s Backup and Sync software for the Mac, it provides the same level of Finder integration as other services.
Although Apple’s iCloud Drive is deeply integrated into macOS and iOS and numerous apps, it’s the weakest of the file sharing services. That’s because Apple focuses on individuals, not groups or teams. iCloud Drive works fine for sharing files among your own devices, and it allows you to share individual files (but not folders) with anyone who has an Apple ID.
Apple gives all Mac and iOS users 5 GB of free space in iCloud Drive, although things like iCloud backups of your iOS devices can use that up quickly. For $0.99 per month, you can get 50 GB, $2.99 per month gets you 200 GB, and 2 TB costs $9.99 per month. There are no business plans, but you can share the purchased space with other members of a Family Sharing group.
Most of Microsoft’s Office 365 subscriptions include OneDrive storage—a $99.99 per year Office 365 Home plan provides 1 TB for each of up to six users, whereas a $69.99 Office 365 Personal subscription is for just one user. On the business side, you can pay $5, $8.25, or $12.50 per user per month for different Office 365 plans. The low-end plan doesn’t include the desktop versions of the Office apps, and the high-end plan provides Exchange, SharePoint, and Teams in addition to all the Office apps and 1 TB of OneDrive storage for each user.
How to Choose a Service
Which of these services is best for your needs? That’s a potentially complicated question, and we’re happy to talk with you directly to make a recommendation. That said, here are the basics.
If you mostly need to share files among your own devices and want to share the occasional file with another Apple user, iCloud Drive may be sufficient, especially if you are already paying for more storage for iCloud Photos. Those who are heavily invested in Google’s G Suite or Microsoft Office 365 should focus on Google Drive or OneDrive. If you aren’t already in bed with Google or Microsoft, Dropbox is the best bet for most individuals and groups, although larger organizations should also evaluate Box.
If you’re running macOS 10.13.4 High Sierra or macOS 10.14 Mojave, you may have seen a dialog that says an app isn’t optimized for your Mac. The message differs slightly between High Sierra and Mojave, with the High Sierra version telling you the developer needs to update the app to improve compatibility whereas Mojave saying bluntly that the app won’t work with future versions of macOS.
What’s going on here, what should you do, and when should you do it?
What’s Going On: 32-bit and 64-bit Apps
Over a decade ago, Apple started to transition all the chips used in Macs, along with macOS itself, from a 32-bit architecture to a 64-bit architecture. Without getting into technical details, 64-bit systems and apps can access dramatically more memory and enjoy significantly faster performance.
Apple knew it would take years before most people were running 64-bit hardware and 64-bit-savvy versions of macOS, so it allowed macOS to continue running older 32-bit apps. However, maintaining that backward compatibility has a cost, in terms of both performance and testing, so at its Worldwide Developer Conference in 2017, Apple warned developers that High Sierra would be the last version of macOS to support 32-bit apps “without compromise.” At the next WWDC in June 2018, Apple announced that macOS 10.14 Mojave would be the last version of macOS to run 32-bit apps.
Happily, the only “compromise” for 32-bit apps in Mojave is the warning dialog, which appears every 30 days when you launch an older app. But the writing is on the wall: 32-bits apps will cease working in macOS 10.15.
How Do You Identify 32-bit Apps?
Apple provides a tool to help you find 32-bit apps. Follow these steps:
From the Apple menu, choose About This Mac and then click the System Report button.
In the System Information utility that opens, scroll down to Software in the sidebar and select Applications. It may take a few minutes to build the list of every app on all mounted drives.
When it finishes, click the 64-bit column header (No means 32-bit; Yes means 64-bit) to sort the list, and select an app to see its details in the bottom pane.
This technique works in both High Sierra and Mojave, but in Mojave, System Information includes a better-formatted section, called Legacy Software, that also provides a list of 32-bit apps. However, this list may be smaller because it includes only those apps that you’ve launched. Since it’s likely that you open old 32-bit apps only occasionally, you can’t trust the Legacy Software list to be complete.
If you find System Information’s Applications list overwhelming, check out the free 32-bitCheck utility from Howard Oakley. It performs exactly the same task but lets you focus on a particular folder and save the results to a text file for later reference.
What’s Your Next Step?
Once you know which apps won’t work in macOS 10.15, you can ponder your options. Luckily, you have some time. We expect Apple to release macOS 10.15 in September 2019, but you don’t need to upgrade right away—in fact, we recommend that you wait a few months after that to allow Apple time to fix bugs.
That said, we do encourage upgrading eventually, and if you buy a new Mac after September 2019, it will come with macOS 10.15. So you need to establish a plan—it’s better to know what you’re going to do than to be forced into action if you have to replace your Mac on short notice. For each 32-bit app on your Mac, you have three options:
Delete it: It’s not uncommon to have old apps that you haven’t used in years and won’t miss. There’s no need to waste drive space on them in macOS 10.15.
Upgrade it: Apps in active development will likely have a new version available. The main questions are how much the upgrade will cost and if there are compatibility issues associated with upgrading. You can upgrade at any time, although it’s likely worth waiting until you’re ready to move to macOS 10.15 to minimize costs. The apps that cause the most irritation here are things like the Adobe Creative Suite—Photoshop, Illustrator, and InDesign—that require switching to a monthly subscription.
Replace it: If no upgrade is available, the cost of upgrading is too high, or upgrading comes with other negatives, it’s time to look for an alternative. This can take some time, so it’s worth starting soon to ensure that the replacement will provide the features you need before macOS 10.15 forces the decision.
Needless to say, if you’d like recommendations about how to proceed with any particular app or workflow, get in touch with us!
A significant danger to businesses today is phishing—the act of forging email to fool someone into revealing login credentials, credit card numbers, or other sensitive information. Of course, phishing is a problem for individuals too, but attackers more frequently target businesses for the same reason as bank robber Willie Sutton’s apocryphal quote about why he robbed banks: “Because that’s where the money is.”
The other reason that businesses are hit more often is that they have multiple points of entry—an attacker doesn’t need to go after a technically savvy CEO when they can get in by fooling a low-level employee in accounting. So company-wide training in identifying phishing attempts is absolutely essential.
Here are some tips you can share about how to identify fraudulent email messages. If you’d like us to put together a comprehensive training plan for your company’s employees, get in touch.
Beware of email asking you to reveal information, click a link, or sign a document
The number one thing to watch out for is any email that asks you to do something that could reveal personal information, expose your login credentials, get you to sign a document online, or open an attachment that could install malware. Anytime you receive such a message out of the blue, get suspicious.
If you think the message might be legitimate, confirm the request “out of band,” which means using another form of communication. For instance, if an email message asks you to log in to your bank account “for verification,” call the bank using a phone number you get from its Web site, not one that’s in the email message, and ask to speak to an account manager or someone in security.
Beware of email from a sender you’ve never heard of before
This is the email equivalent of “stranger danger.” If you don’t know the sender of an email that’s asking you do something out of the ordinary, treat it with suspicion (and don’t do whatever it’s asking!). Of course, that doesn’t mean you should be entirely paranoid—business involves contact with unknown people who might become customers or partners, after all—but people who are new to you shouldn’t be asking for anything unusual.
Beware of email from large companies for whom you’re an anonymous customer
Attackers often forge email so it appears to come from a big company like Apple, Google, or PayPal. These companies are fully aware of the problem, and they never send email asking you to log in to your account, update your credit card information, or the like. (If a company did need you to do something along these lines, it would provide manual instructions so you could be sure you weren’t working on a forged Web site designed to steal your password.)
Since sample email from large companies is easy to come by, these phishing attacks can look a lot like legitimate email. Aside from the unusual call to action, though, they often aren’t quite right. If something seems off in an email from a big company, it probably is.
Beware of email from a trusted source that asks for sensitive information
The most dangerous form of this sort of attack is spear phishing, where an attacker targets you personally. A spear phishing attack involves email forged to look like it’s from a trusted source—your boss, a co-worker, your bank, or a big customer. (The attacker might even have taken over the sender’s account.) The email then requests that you do something that reveals sensitive information or worse. In one famous spear-phishing incident, employees of networking firm Ubiquiti Networks were fooled into wiring $46.7 million to accounts controlled by the attackers.
Beware of email that has numerous spelling and grammar mistakes
Many phishing attacks come from overseas, and attackers from other countries seldom write English correctly. So no matter who a message purports to come from, or what it’s asking you to do, if its spelling, grammar, and capitalization are atrocious, it’s probably fraudulent. (This is yet another reason why it’s important to write carefully when sending important email—if you’re sloppy, the recipient might think the message is fake.)
One of the best ways to train employees about the dangers of phishing is with security awareness testing, which involves sending your own phishing messages to employees and seeing who, if anyone, falls for it. Again, if you need help doing this, let us know.
When it’s cold out, you can always throw on a sweater to stay warm. But your electronics are more reptilian—they can get sluggish or even fail to work in freezing weather. (No, that’s not what iPod Socks were designed to fix.) Worse, charging batteries at low temperatures or moving tech gear between extreme temperature ranges can cause damage.
There’s a difference between temperatures your devices can withstand when you’re actively using them and when they’re just being stored. Manufacturers usually publish the environmental requirements for devices, though it may take a little searching to find the details. Here are the ranges for the devices you’re most likely to care about:
iPhone/iPad: Operating temperatures from 32° to 95° F (0° to 35° C) and nonoperating temperatures from −4° to 113° F (−20° to 45° C)
MacBook (Air/Pro): Operating temperatures from 50° to 95° F (10° to 35° C) and storage temperatures from −13° to 113° F (−25° to 45° C)
It’s easy to imagine wanting to use an iPhone in temperatures below freezing or a MacBook outdoors on a crisp autumn day. And in fact, they probably won’t stop working entirely. After all, putting your iPhone in your pocket next to your body will keep it warmer than the outside air, and it will take a while to cool down. But you shouldn’t be surprised by crashes, shutdowns, or other unusual behavior if you do use your device below its recommended operating temperature for a while.
Batteries Hate Working in the Cold
The main problem is that batteries prefer to be used in moderate temperatures (they hate heat even more than cold). When batteries get cold, they appear to discharge more quickly. That’s because the chemical reactions that generate electricity proceed more slowly at lower temperatures, and thus produce less current. The weak discharge fools the device’s power management circuitry into thinking that the battery is nearly dead; hence the shutdowns. Once your device has had a chance to warm up, the battery should revive.
However, don’t charge batteries when it’s very cold, as in −4° F (−20° C). Doing so can cause plating of the graphite anode in the battery, which will reduce battery performance.
Other Technologies That Dislike Cold
Two other standard bits of technology don’t like operating in the cold either: hard drives and LCD screens.
Hard drives aren’t nearly as common as they used to be, particularly in laptops that are likely to be left outside in cold cars. Most have a minimum operating temperature of 32° F (0° C), and you’re unlikely to want to use a laptop in temperatures lower than that. In very cold temperatures, the lubricant inside the drive can become too viscous to allow the motor to spin up the platters. Although solid-state drives have no moving parts, most are rated for the same minimum operating temperature, oddly enough.
LCD screens can also have problems. Extreme cold can slow their response times, leading to slow or jerky screen drawing. OLED displays, such as in the iPhone X, XS, and XS Max, withstand cold significantly better—some OLED displays are rated for temperatures as low as −40º (which—trivia tip!—is the same in Fahrenheit and Celsius).
Avoid Temperature Swings
Regardless of whether you want to use your devices in cold weather, you’ll extend their lifespans if you don’t regularly expose them to significant temperature swings. There are two reasons for this: condensation and thermal expansion.
Those who wear glasses know that when you come into a warm house from the cold, your glasses immediately fog up with condensation. That’s true even though most houses are quite dry in the winter. Wait a few minutes, and the condensation evaporates back into the air. The same can happen with any electronic device that’s open to the air, and moisture inside electronics is never good. It’s thus best to let electronics warm up slowly (and in their cases or boxes) to reduce the impact of condensation.
Finally, as you remember from high school science, objects expand when heated and contract when cooled. The amount they expand and contract may be very small, but the tolerances inside electronics are often extremely tight, and even the tiniest changes can cause mechanical failures, particularly with repeated cycles of expanding and contracting. Try to avoid subjecting devices to significant temperature swings on a regular basis or you may find yourself replacing them more frequently than you’d like.
In the end, our advice is to keep your gear warm whenever possible, and if you must use it in temperatures below freezing, be aware that battery life and screen responsiveness may be reduced.
Have you ever emailed a document to several colleagues for feedback, and then had to go through each of their changes in turn, merging everything into your master document? What if one of them needs to see the changes that another suggested? Plus, what if you need to make substantial changes after you’ve sent the document out for review, but before you’ve heard back from everyone?
If you’re still doing this document dance, it’s time to quickstep into the modern world and try the real-time collaboration features that are built into many apps, including Apple’s iWork apps (Pages, Numbers, and Keynote), the Microsoft Office 365 suite (Word, Excel, and PowerPoint), and Google’s online app suite (Google Docs, Google Sheets, and Google Slides).
Let’s look at why real-time collaboration is the most efficient and productive solution for working with colleagues.
One Document to Rule Them All
In the old model of collaboration, where you gave each person their own copy of the document, you had to bring their changes and comments back into your master copy. That’s clumsy, time-consuming, and error-prone, even when the apps in question have features for merging.
With modern collaboration systems, there is only one document that everyone works on, so there’s no need to keep track of different copies or merge changes. Plus, you never have to worry about someone’s copy getting corrupted or lost.
Work Simultaneously or Sequentially
In many collaborative scenarios, the people with whom you’re working need to be aware of what the others are doing. Theoretically, you could send your document to one person, get it back, send to the next, get it back, and so on. That way each person sees the changes and comments from those who have gone before, but it takes a lot of time and coordination effort.
But in a real-time collaboration system with a single document, everyone can work at the same time. That’s not to say they will, but even after Alice has taken her primary pass and Bob and Carmen have added more changes and comments, Alice can dip in again to see and react to what they did, assuming they had track changes enabled. It’s a much faster way to resolve differing opinions on a document’s wording or a slide’s appearance.
Some collaboration systems also feature a revision history, which lets you go back in time and see what each person has done at different points. That can be helpful if the app wasn’t set to track changes when a collaborator made some edits.
Have In-Document Conversations
“Collaboration” generally takes two forms: changing information in the document and commenting on it. For instance, if you’re collaborating on a budget spreadsheet with colleagues, each person can add or update the information about annual expenses for their department, saving you the trouble of collecting and entering that information. And if someone makes a mistake, it’s easy for another person to correct it. Collaboration systems generally identify the person who makes each change, so Alice knows that Bob added his department’s expenses and Carmen updated all the dates to the current year.
Equally useful are comments, which you can generally attach to one or more words on a document or presentation, or a cell in a spreadsheet. Also, in many systems, a change or comment can be the start of a conversation much like in Messages, where each person gets to weigh in and the conversation stays tied to that change or comment.
Invite Multiple Types of Collaborators
A key feature of most collaboration systems is that people can take on different roles. There are generally three levels of access—view, comment, and edit—and you can invite any given person to a particular role. So you might ask Alice to proofread your document and give her edit access, while you ask Bob and Carmen merely to add comments. And if you need to show the document to Deepak (but you don’t want to let him even comment), you could invite him with just view permissions.
There’s one implicit role here—you as the document’s owner. Someone with edit access can generally make the same changes you can, but it’s always best to have one person who’s in charge of accepting or rejecting changes and resolving differences. That person might even change occasionally, but you should always make clear what you expect others to do at what point. For instance, if you’re an author collaborating with an editor, you should deal with your editor’s changes, and your editor should accept your subsequent edits.
You’re probably already using apps that can be used for real-time collaboration, so if you’d like help figuring out the best way to get started, get in touch.