How to Back Up an iPhone or iPad with Your Mac Running Catalina

One of the most significant changes in macOS 10.15 Catalina was the breakup of the long-standing iTunes app into separate Music, Podcasts, and TV apps. But what about backing up iOS devices, which you also used to do in iTunes? In Catalina, Apple moved this function into the Finder. So if you’ve upgraded to Catalina or bought a new Mac that comes with Catalina, here’s how you can continue to backup your iOS or iPadOS in the Finder.

One note first. If you haven’t been using iTunes to back up, manage, and sync media to your device from your Mac all along, we don’t recommend that you start now. Although Apple continues to make these capabilities available for those who need or prefer them, the company focuses most of its efforts on cloud-based services like iCloud Backup, Apple Music, and iCloud Photos. Plus, many of Apple’s apps, like Books, Calendar, Contacts, Podcasts, and TV, can sync their data among all your Apple devices through iCloud. We’re focusing on backup here—for more details about manually syncing media to your iOS device, check out Take Control of macOS Media Apps, by Kirk McElhearn.

Initial Connections

As when you were using iTunes, you’ll need to connect your iOS device to the Mac with a USB cable, either a USB-to-Lightning cable for most devices or a USB-C cable for recent iPad Pro models. When you plug your device into your Mac, it should appear in a Finder window’s sidebar. However, it may not show unless you open Finder > Preferences > Sidebar and select CDs, DVDs, and iOS Devices. (And if it still doesn’t appear, restart your Mac.)

The first time you connect an iOS device to your Mac, you’ll need to establish a trust link between the two devices. That requires that you select the iOS device in a Finder window’s sidebar, click a Trust button that appears, click Trust again on the device itself, and then enter the device’s passcode. This is all very sensible since it prevents someone from stealing your iPhone and connecting to their Mac to read its contents.

Back Up Your Device

Once you’ve jumped through the necessary security hoops, select your device in a Finder window sidebar to view the General screen, which has an interface that’s eerily reminiscent of iTunes. Here’s where you’ll find backup controls, along with a button that lets you update your device’s version of iOS and (not shown) a variety of other general options. Again, we’re focusing on backup here.

You have two choices: storing the backups on iCloud or keeping them on your Mac. Apple has more information comparing the two, but here are the basics:

  • iCloud backups: Assuming you have enough (or are willing to buy more) storage space in iCloud, select “Back up your most important data on your iPhone to iCloud.” Backing up to iCloud is the best option because it automatically happens once per day whenever the device is connected to power, locked, and on Wi-Fi—for us, that usually means during an overnight charge. Plus, if your Mac has a relatively small SSD, you may not have space to store the backups for a large iOS device. iCloud backups are highly secure and reliable, but there are those who don’t want to pay for sufficient iCloud space or don’t want their data in iCloud.
  • Local backups: If you prefer, select “Back up all of the data on your iPhone to this Mac.” Be sure to select “Encrypt local backup.” Otherwise, the backup won’t include saved passwords, Wi-Fi settings, browsing history, Health data, and your call history. And anyone breaking into your Mac could access everything else in your iPhone backup! When you select “Encrypt local backup,” you’ll be asked for a password—make sure it’s one you won’t forget.

If you’re going with iCloud backups, you’re done—backups will happen automatically. For local backups, however, click Back Up Now to initiate a backup. Backups can take quite some time—a circular progress indicator replaces the eject button next to the device’s name in the sidebar. That’s a hint that you shouldn’t unplug the device while it’s backing up.

In fact, you don’t have to choose between iCloud and local backups. Nothing prevents you from leaving the default set to iCloud (this mirrors the setting on the device itself in Settings > Your Name > iCloud > iCloud Backup) but occasionally connecting your device to your Mac and clicking Back Up Now to make a secondary local backup, just in case. That would be a sensible thing to do before switching devices or intentionally erasing the device for some reason.

Since iOS device backups can be quite large—up to hundreds of gigabytes—you may need to recover space used by backups for devices you no longer have. Plus, if you switch to iCloud backups at some point, there’s little point in devoting many gigabytes of storage to obsolete backups.

Click Manage Backups to see a list of backups. To delete one, select it and click Delete Backup. You can also Control-click any backup to delete it, archive it (which prevents it from being overwritten by future backups), or show it in the Finder. That last option is useful for determining the size of the folder containing the backup—select it in the Finder and choose File > Get Info.

Finally, backups are useful only if you can restore from them in case of problems. To do that from the Finder in Catalina, connect your iOS device and click Restore Backup. You can choose which backup to restore, if necessary, and enter the password you set for an encrypted backup. Restoring will likely take quite some time, depending on how much data needs to be transferred.

We’ll leave you with one last thought. An eject button appears next to your iOS device in the Finder window’s sidebar. You can click it to disconnect the device or, if there’s no other progress indicator there, just unplug the device.

(Featured image components by Apple)

Social Media: If you prefer to back up your iOS devices to your Mac, rather than take advantage of daily automatic iCloud backups, note that in macOS 10.15 Catalina, you now do that in the Finder, not in iTunes. Here’s what you need to know:

Want to Push Some Buttons? Make the Most of Control Center in iOS

Starting back in iOS 11, Apple made Control Center significantly more useful by letting you customize it more to your liking by adding and rearranging buttons. You can even remove a few of the default buttons if they’re just taking up space.

Opening and Closing Control Center

To open Control Center in iOS 11 and later on an iPhone X or later (the models with Face ID), swipe down from the top-right corner of the screen. For iPhones with a Home button that use Touch ID (including the just-released iPhone SE and the iPod touch), swipe up from the bottom edge of the screen.

On an iPad, you’ll swipe down from the top-right corner of the screen if it’s running iOS 12 or iPadOS 13; if it’s still running iOS 11, swipe up from the bottom edge of the screen.

If you swipe down to invoke Control Center, you can close it by tapping a blank area of the screen or by swiping up from the bottom of the screen. If you swipe up to show Control Center, close it either by tapping the top of the screen or pressing the Home button.

Interacting with Controls

In Control Center, you can interact with the various controls in two ways: tap or press and hold. Unfortunately, the interface provides no clues to alert you to how you should interact with any given item.

Start with a tap, but it’s always worth pressing and holding to see what options Apple might have hidden behind that button. Some buttons, like Camera, Do Not Disturb, and Flashlight, even react to both a tap (launching the app or turning on) and a press-and-hold (providing extra useful options).

What happens when you tap a button varies, but here are some guidelines:

  • Apps: A number of buttons, like Camera, Magnifier, and Stopwatch, open other apps instantly. Alas, you can’t pick just any apps to open in this way.
  • Toggles: Some Control Center buttons, like Screen Lock and Low Power Mode, are simple on/off toggles. Tap the button once to turn it on; tap it again to turn it off.
  • Sliders: Drag the sliders for Brightness and Volume to adjust the intensity of the setting.
  • Option screens: With a few of the buttons, like Screen Mirroring and Text Size, a tap opens another screen with more options.

What happens when you press and hold is more predictable. If you press and hold a button that has more options (or if you press and hold a “card,” which is what Apple calls the collection of buttons for networking and audio controls), another screen opens, showing controls for those settings. Some of those screens provide even more options—press and hold the networking card to expand it from four buttons to six, and then press and hold the Wi-Fi, AirDrop, or Bluetooth button to switch Wi-Fi networks, choose who can send you files via AirDrop, or connect to Bluetooth devices.

Customizing the Controls

To change which buttons are available in Control Center, go to Settings > Control Center > Customize Controls. The Customize screen is split into two sections: Include lists controls that are showing in Control Center, and More Controls contains inactive controls you can add.

Here’s how to switch things up:

  • Add a button: Tap its green plus button. It moves to the Include list. You can add as many buttons as you like. If you add so many that they don’t fit on the screen, you’ll have to swipe in Control Center to see the extras.
  • Remove a button: Tap its red minus button, and tap Remove. The button moves to More Controls.
  • Arrange buttons: For any button in the Include list, drag the grab handle on the right side up or down.

Pay attention to which buttons you find yourself actually using in Control Center and how often you use them. Then you can adjust which ones appear and where they’re located, so you can find them quickly whenever you open Control Center.

Interesting Buttons

Apple has a full list of all the controls in Control Center, but here are a few of our favorite optional buttons, and what to expect from them:

  • Apple TV: This button opens an Apple TV remote control that can replace your Siri Remote. It’s especially useful when you need to type a search string or password into the Apple TV.
  • Clock Options: Need to keep track of the time? Three buttons—Alarm, Timer, and Stopwatch—each open their corresponding screen in the Clock app so you can complete a timing task quickly. Timer is the most useful because it has a press-and-hold option that lets you start a timer without switching to the Clock app.
  • Magnifier: Tapping the Magnifier button takes you to a camera-like app designed to zoom in on something in the physical world so you can see it better. It’s helpful for seeing tiny type, such as serial numbers on electronic devices.
  • Notes: Tap to start a new note in the Notes app. Or press and hold to bring up a menu of choices for starting a new note with a checklist, a photo, or a scanned document.
  • Screen Recording: Want to make a movie of something you see on your iPhone or iPad’s screen? Tap the Screen Recording button to start a recording, then tap the red button in the upper-left corner of the screen to stop.
  • Text Size: This button brings up a slider for adjusting the size of the system font—this is the text in places like the Messages and Settings apps.
  • Voice Memos: This button opens the Voice Memos app when you tap it, but if you press and hold instead, you can start a new recording immediately or access recent recordings. If your yoga instructor doesn’t mind, recording a class is a handy way to recap workout instructions.

Only Apple can provide new controls for Control Center right now, so you won’t find any options for working with independent apps. But who knows—as with Siri, perhaps Apple will open Control Center up to developers in the future too.

(Featured image by Adi Goldstein on Unsplash)

The Fastest Way to Change Wi-Fi Networks in iOS 13

Historically, picking a new Wi-Fi network has required you to open the Settings app and tap Wi-Fi, forcing you to unlock your iPhone or switch away from what you were doing. In iOS 13, however, Apple added a better way to connect to a new Wi-Fi network. Open Control Center (swipe down from the upper-right corner on an iPhone X or later or an iPad; or up from the bottom on an earlier iPhone), press and hold on the network settings card in the upper-left corner to expand it, and then press and hold on the Wi-Fi icon to reveal a list of Wi-Fi networks. Tap one to switch to it.

(Featured image by Paul Hanaoka on Unsplash)

Use Guided Access to Let Kids and Others Temporarily Use Your iPhone

Let’s get one thing straight. You know that you should never, ever share your iPhone or iPad passcode with anyone you don’t trust implicitly, like a spouse or adult child, right? That’s because, with your iOS passcode, someone could change your Apple ID password, and if you use iCloud for email, completely steal or otherwise abuse your online identity. (Scared? Good. If you’ve given anyone your passcode, go change it right now. We’ll wait.)

So if sharing your passcode is such a terrible idea, how do you let someone else use your iPhone or iPad temporarily? Perhaps you want to let your kid play a game in the car while you focus on tricky winter driving. Or maybe you time running races with an iPhone app and want someone to do the timing without giving them full access to your iPhone. Whatever the reason you want to give someone limited access to a single app in iOS 13, the solution is Guided Access.

Enabling and Configuring Guided Access

To turn Guided Access on, navigate to Settings > Accessibility > Guided Access (it’s near the bottom), and flick the switch. While you’re here, check out the remaining settings:

  • Passcode Settings: Create a passcode for getting out of Guided Access here (it can be different than your normal one), and choose whether you can use Touch ID or Face ID to exit as well.
  • Time Limits: You don’t set time limits here, but you can set audio and spoken warnings before the time runs out.
  • Accessibility Shortcut: Enable this if you also use triple-click for another Accessibility Shortcut like Magnifier.
  • Display Auto-Lock: Choose how long the device can be inactive before the screen turns off. If the Guided Access user wakes up the device, they’ll still be in Guided Access.

With those settings configured, switch to the desired app and triple-click the side or Home button, and if necessary, tap Guided Access in the Accessibility Shortcut list. You can do five things:

  • Set session-specific options: Tap Options in the lower-right corner to access various switches. If they’re disabled:
    • Side Button or Sleep/Wake Button: The user can’t put the device to sleep.
    • Volume Buttons: The user can’t change the volume.
    • Motion: The screen doesn’t change from the orientation (portrait or landscape) it was in when you started Guided Access.
    • Touch: The user can’t do anything with the screen at all—probably most appropriate for letting a young child watch a video.
    • Dictionary Lookup: Prevents word lookups in some apps.
  • Set time limits: At the bottom of the Options list, tap Time Limit and set an amount of time after which the device can’t be used until you enter the Guided Access passcode.
  • Disable specific areas on the screen: Draw circles around parts of the screen you want to make off-limits to the user. After making a circle, you can move it by dragging it, resize it by dragging any of its handles, or remove it by tapping its X button.
  • Start/Resume Guided Access: In the upper-right corner, tap Start. If you haven’t yet set a passcode, you’ll be prompted to do that.
  • Exit the setup screen: In the upper-left corner, tap End.

Using Guided Access

Once you tap Start, iOS tells you it’s entering Guided Access and lets you use the current app with the restrictions you’ve applied. If you decide that the restrictions aren’t right, triple-click the side or Home button to return to the setup screen. When you’re done, tap Resume in the upper-right corner.

To leave Guided Access, triple-click the side or Home button, enter the passcode, and in the setup screen, tap End in the upper-left corner.

That’s it! Once you understand the various limitations of Guided Access, you’ll be able to turn it on and off quickly whenever you need to let someone use your iPhone or iPad for a while.

(Featured image by mohamed Abdelgaffar from Pexels)

Get a Higher Wattage Power Adapter to Charge Your iPhone/iPad Faster

By default, most iPhones and iPads ship with Apple’s tiny 5-watt power adapters. They work, but not quickly. However, the iPhone 8 and later, all models of the iPad Pro, and the most recent iPad Air and iPad mini models support fast charging when connected to higher wattage power adapters. You may have an older one of these around, or you can buy a new one. Apple has bundled with iOS devices or sold 10-watt, 12-watt ($19), and 18-watt ($29, USB-C) power adapters, and the company has also produced 29-watt, 30-watt ($49), 61-watt ($69), and 87 or 96-watt ($79) USB-C power adapters for Mac laptops. Plug your compatible iPhone or iPad into one of these chargers with an appropriate cable (for a USB-C charger, you’ll need a USB-C to Lightning Cable, $19), and it will charge significantly more quickly. Look for a wattage rating on the adapter itself, or multiply the output volts and amps together to get watts.

(Featured image by Matthew Henry on Unsplash)

iOS 13 Makes Editing Text Easier

Let’s be honest—text editing in iOS has never been anywhere near as good as it is on the Mac. We may be more accustomed to our mice and keyboards, but the Multi-Touch interface has always been clumsy when it comes to text. Apple keeps trying to improve iOS’s text editing features, and iOS 13 (and iPadOS 13) brings some welcome changes in how we go about positioning the text insertion point, selecting text, and performing the familiar options in the Mac’s Edit menu: Cut, Copy, Paste, and Undo/Redo. Has it caught up with the Mac yet? You’ll have to decide that for yourself, once you’ve learned the new techniques.

Note that these changes apply only to spots in iOS where you’re entering and editing text, not selecting and copying static, read-only text such as a Web page in Safari. And even when you are working on a Web page where you can enter and edit text, the site may override iOS’s text handling.

Insertion Point Positioning

Positioning the insertion point on the Mac is easy—you move the cursor to the right spot and click. In previous versions of iOS, you could tap to put the insertion point at the start or end of a word, or press and hold briefly to bring up a magnifying glass that let you put the insertion point anywhere, including within a word. It was slow and awkward, and made better mostly by trackpad mode, which you could invoke by long-pressing the Space bar.

iOS 13 improves positioning by letting you press and hold the insertion point to pick it up and then drag it to where you want it. This approach is much easier and more sensible than the previous method.

Selecting Text

On the Mac, you can select text with multiple clicks, by clicking and dragging, or by using the keyboard. In iOS, however, text selection has always been tough—you could double-tap to select a word, but anything else required subsequent moving of start and end markers. (On an iPad with a keyboard, you could hold Shift and use the arrow keys too.)

Happily, iOS 13 improves text selection. To start, you can still double-tap to select a word, but you can also triple-tap to select a sentence (shown below) and even tap four times in quick succession to select an entire paragraph. Unfortunately, these selection shortcuts may not work in all apps, but you can always fall back on the previous approach.

For selections of an arbitrary length, just press, pause ever so briefly to start selecting, and then drag to extend the selection. In other words, it’s as close to the Mac approach as is possible with the Multi-Touch interface. If the selection isn’t quite right, you can adjust the start and end markers.

Cut, Copy, Paste, and Undo Gestures

Everyone knows Command-X for Cut, Command-C for Copy, Command-V for Paste, and Command-Z for Undo on the Mac. In previous versions of iOS, those commands were available only from a popover that appeared when text was selected, or (for Paste) when you pressed and held in a text area. The only command with a gesture, so to speak, was Undo. At the risk of dropping it, you could shake your iOS device to undo your last action. Not good.

iOS 13 introduces a variety of three-finger gestures to make these commands quick and easy to invoke. Note that you can use the entire screen for these gestures—it’s OK to make them with one finger over the keyboard.

  • Copy: To copy selected text, pinch in with three fingers, or, more likely, your thumb, index finger, and middle finger.
  • Cut: To cut (copy and then delete) selected text, perform the copy gesture twice in quick succession.
  • Paste: To paste the text you’ve copied at the insertion point, reverse the action—pinching out (spreading) with three fingers.
  • Undo: To undo a mistake, immediately swipe left or tap twice with three fingers. You can keep swiping or double-tapping to undo more actions.
  • Redo: To redo the action that you just undid, swipe right with three fingers.

Whenever you use one of these gestures, a little feedback badge appears at the top of the screen to reinforce what you just did.

If you can’t remember which direction to pinch or swipe, press and hold with three fingers anywhere for a second to see a shortcut bar at the top of the screen with icons for Undo, Cut, Copy, Paste, and Redo.

Finally, instead of using Cut and Paste to move a swath of selected text, try dragging it to the new position.

Slide to Type

Various third-party keyboards have provided “slide-to-type” over the years, letting you type a word by sliding your finger from letter to letter on the keyboard without lifting it up in between. But switching to a third-party keyboard meant that you often gave up useful other features, like Siri dictation, so most people stuck with Apple’s default keyboard.

On the iPhone, iOS 13 now lets you slide to type on its default keyboard, and it works surprisingly well. In iPadOS 13, slide-to-type works only on the new floating keyboard you can get by pinching with two fingers on the default keyboard (pinch out with two fingers to restore the default keyboard). When you get to the end of a word, lift your finger to insert it, and then start sliding again for the next word. If you make a mistake, the suggestions above the keyboard often provide the word you want. You can switch between tapping (best for unusual words) and sliding on a word-by-word basis.

Make a mistake with sliding? By default, tap Delete after inserting a slide-to-type word to delete the whole word, not just the final letter. If you don’t like that behavior, turn off Delete Slide-to-Type by Word in Settings > General > Keyboard.

(Featured image by Lorenzo Cafaro from Pixabay)