It’s easy to share a single photo from your iPhone or iPad with a friend, but if you want to share a bunch of photos or lengthy videos, sending them in Messages or Mail might not work or could impact your (and your recipients’) data caps. In iOS 12, Apple added a clever feature that instead uploads the files to iCloud and lets you share a simple link that your recipients can use to view and download. Use this approach and your messages will send and be received faster and more reliably.
This feature requires that you use iCloud Photos (previously called iCloud Photo Library). If you’re not already set up with iCloud Photos, you can turn it on in Settings > Photos, but be aware that you will likely need to pay for more iCloud storage ($0.99 per month for 50 GB, $2.99 for 200 GB, and $9.99 for 2 TB). Your recipients don’t need to use iCloud Photos, though, and in fact, they can use any device or operating system.
Send iCloud Links
It’s easy to send an iCloud Link. Follow these steps:
Open the Photos app on an iPhone or iPad running iOS 12.
In any view with multiple thumbnails showing, tap Select.
Tap one or more photos or videos to select them.
Tap the Share button.
In the bottom row of icons in the Share sheet, tap Copy iCloud Link. You may have to scroll to the right to see it.
After iOS prepares the items for sharing, it puts the iCloud link on the clipboard.
Switch to whatever app you’re using to communicate and paste the link by pressing in a text area and tapping Paste in the control that appears. Messages will generate a preview thumbnail for you; other apps will display a Web URL to icloud.com.
Manage iCloud Links
By default, items you share via an iCloud link are stored for only 30 days. That’s a good thing—you don’t have to worry about things hanging around forever. However, it does mean that your recipients need to get around to viewing or downloading within that time. And what if you want to remove access before the 30 days are up? Plus, what if you want to send the iCloud link to another person—how do you get it again?
Here’s the trick. In Photos, tap For You, then tap your collection under Recently Shared to open it. Then tap the blue more button in the upper-right corner to display a menu with two options:
To get the link again to send to another person, tap Copy iCloud Link.
To remove the files from iCloud, tap Stop Sharing.
Receive iCloud Links
When someone sends you an iCloud link, opening it is as simple as tapping or clicking the link, just like any other Web URL. (As with other Web links, if you’re receiving an iCloud link in Messages, you’ll see a thumbnail preview instead of the URL.)
If you’re receiving the iCloud link on an iOS device, tapping it opens the collection in the For You tab of Photos with a convenient Add All button for bringing the photos into your own library. If you don’t want all of them, you can instead tap Select to pick a few.
However, opening the iCloud link on a Mac or any other device opens it in a Web browser, with a Photos-like display. By default, all the photos are selected, although you can click the blue checkmark for any one to deselect it or click Deselect All. Clicking the round spot where the checkmark was selects an image again. Once the photos you want are selected, click Download.
Alternatively, if you just want to look at the photos online, click any photo to expand it. All the other photos appear in a scrolling bar below, and you can click them or use the arrow keys to navigate through them.
So next time you have some photos to share and don’t want to waste bandwidth or mess around with shared albums, try sending an iCloud link instead!
Here is some advice on customizing your dock for increased productivity. By default, Apple populates your Mac’s Dock with all sorts of apps and arranges them in a particular order. But there’s no rhyme or reason to the defaults, and you shouldn’t be afraid to add, remove, and rearrange apps on your Dock. To add an app, drag its icon from the Applications folder to the desired spot on the Dock. To remove an app you never use, drag its icon far enough off the Dock that a Remove tag appears above the icon and then let go. To arrange the Dock icons in the order that makes the most sense to you, just drag each icon to your preferred location. We generally like to put our most-used apps in the left-most or top-most spots.
Today we have a quick tip to show you how to clean up old tabs in Safari on your iOS device. Every time you tap a link to open a Web page in Safari on your iPhone or iPad, it automatically opens a new tab. That’s fine until you realize that you have oodles of old tabs open, making it difficult to find any particular tab. To close all your old tabs in one fell swoop, press and hold on the tab button, then tap Close All X Tabs in the popover that appears.
The fastest and easiest way to share files among your Macs and iOS devices is via cloud-based file sharing services, and they’re also fabulous for collaborating on files with colleagues. Here’s how to choose among them.
Macs haven’t had removable storage for years, so when you want to move files between computers, you can use USB flash drives, email, Messages, AirDrop, or local file sharing. Those techniques are fine, but for a more efficient, effective, and elegant solution, try a cloud-based file sharing service.
These services use special software to integrate into the Mac’s Finder, designating a particular folder to hold shared files. Whenever you add a file to that folder—or any subfolder inside it—the software automatically uploads it to the cloud and downloads it to linked devices. File changes and deletions sync quickly, so the shared folder remains in sync everywhere at all times. iOS’s Files app also provides a single interface to the main services on your iPhone or iPad.
File sharing services provide two key capabilities:
They allow you to share files between your own devices, including Macs, iPhones, iPads, and Windows-based PCs. This makes it easy to access your data wherever you are and on whatever device you’re using.
They let you share files or folders with others, sometimes with permissions- or date-based restrictions. Such capabilities are incredibly effective for workgroup collaboration.
Numerous cloud-based file sharing services exist, but the most popular are Box, Dropbox, Google Drive, iCloud Drive, and Microsoft’s OneDrive, all of which offer free plans with limited amounts of storage.
Box is aimed primarily at large enterprises, with plans priced at $5, $15, or $25 per user per month. The main differences between those plans revolve around things like the number of users, administrative controls and security reporting, and custom branding. Box integrates with hundreds of apps and offers a platform on which companies can build their own collaboration and workflow solutions.
Box also offers a free Individual plan with 10 GB of storage. A Personal Pro plan costs $10 per month, but that provides only 100 GB of storage, much less than the competition.
The 800-pound gorilla of the file-sharing space is Dropbox, which popularized the concept starting in 2007. A free Basic account offers 2 GB of storage space, but for $9.99 per month, the Plus plan gives you 1 TB and the $19.99 Professional plan doubles that to 2 TB and provides additional controls. If you need to share a folder with someone, Dropbox is generally the best option because so many people already have accounts.
For teams, Dropbox Business provides Standard ($12.50 per user per month) and Advanced ($20 per user per month) plans that increase the space even further and add administrative controls, increased security options, and more. iStore is proud to be a Dropbox Registered Partner and can assist you with setting up your Dropbox Business account. Just drop us a line here.
Conceptually, Google Drive is where Google Docs, Google Sheets, and Google Slides store their files. However, it also lets you store any type of file, and Google provides 15 GB of free storage with every Google account. For those who need more storage, Google offers a variety of storage tiers, including 100 GB ($1.99 per month), 200 GB ($2.99), and 2 TB ($9.99).
Google Drive Enterprise extends the service for teams with additional collaboration, workflow, and security tools. It’s priced at $8 per active user per month plus $0.04 per gigabyte of data stored. If you want the full G Suite, which includes Gmail, Google Docs, video conferencing, team messaging, and shared calendars, $6 per user per month buys 30 GB of storage and $12 per user per month buys unlimited storage.
Google generally assumes you’ll do everything in a Web browser or a smartphone app, but with the company’s Backup and Sync software for the Mac, it provides the same level of Finder integration as other services.
Although Apple’s iCloud Drive is deeply integrated into macOS and iOS and numerous apps, it’s the weakest of the file sharing services. That’s because Apple focuses on individuals, not groups or teams. iCloud Drive works fine for sharing files among your own devices, and it allows you to share individual files (but not folders) with anyone who has an Apple ID.
Apple gives all Mac and iOS users 5 GB of free space in iCloud Drive, although things like iCloud backups of your iOS devices can use that up quickly. For $0.99 per month, you can get 50 GB, $2.99 per month gets you 200 GB, and 2 TB costs $9.99 per month. There are no business plans, but you can share the purchased space with other members of a Family Sharing group.
Most of Microsoft’s Office 365 subscriptions include OneDrive storage—a $99.99 per year Office 365 Home plan provides 1 TB for each of up to six users, whereas a $69.99 Office 365 Personal subscription is for just one user. On the business side, you can pay $5, $8.25, or $12.50 per user per month for different Office 365 plans. The low-end plan doesn’t include the desktop versions of the Office apps, and the high-end plan provides Exchange, SharePoint, and Teams in addition to all the Office apps and 1 TB of OneDrive storage for each user.
How to Choose a Service
Which of these services is best for your needs? That’s a potentially complicated question, and we’re happy to talk with you directly to make a recommendation. That said, here are the basics.
If you mostly need to share files among your own devices and want to share the occasional file with another Apple user, iCloud Drive may be sufficient, especially if you are already paying for more storage for iCloud Photos. Those who are heavily invested in Google’s G Suite or Microsoft Office 365 should focus on Google Drive or OneDrive. If you aren’t already in bed with Google or Microsoft, Dropbox is the best bet for most individuals and groups, although larger organizations should also evaluate Box.
It’s maddening to want to read a serial number or other bit of fine print that you can barely see. But fret no longer—your iPhone or iPad makes a fabulous magnifying glass! Assuming Magnifier is enabled in Settings > General > Accessibility > Magnifier, you can bring it up by pressing the Home button (for Touch ID devices) or side button (for Face ID devices) three times quickly. If that’s too hard to remember, you can also add a Magnifier button to Control Center in Settings > Control Center > Customize Controls. The special camera viewfinder is zoomed automatically, but you can change the zoom level with the slider, tap the flash icon to turn on the LED light (if available on your device), enable a filter to change the color or contrast, or lock the focus by tapping the lock icon. You can also freeze the image by tapping the white shutter button, which is great for grabbing a picture of a tiny serial number on the back of some device (tap that button again to resume using Magnifier). To leave Magnifier, press the Home button or swipe up from the bottom of the screen.
In theory, it should be easy to move the cursor in text on an iPad or iPhone—just tap where you want the cursor to go, or press and hold until the magnifying circle appears over the cursor and then slide it around. In reality, it’s often fussy and annoying because our fingers are a lot wider than the cursor itself. Starting in iOS 9, Apple came up with a better solution—trackpad mode—and in iOS 12, the company extended it to devices that lack 3D Touch.
In trackpad mode, you turn the onscreen keyboard into a virtual trackpad. Just as on a Mac laptop, moving your finger around the virtual trackpad moves the cursor in the text above. How you invoke trackpad mode differs slightly between the iPad and iPhone.
Trackpad Mode on the iPad
On an iPad, open any app that allows text input, like Notes, and bring up the keyboard. Touch the keyboard with two fingers, and you see the letters disappear from the keyboard as it switches to trackpad mode. Immediately swipe your fingers (or just one, you can lift the other up) around to move the cursor within the text. Or, for the new approach, touch the Spacebar and pause briefly to switch to trackpad mode.
You can also select text in trackpad mode. If you start with two fingers, instead of swiping immediately after entering trackpad mode, pause with your two fingers down briefly, which causes iOS to switch to selecting text. Then move your fingers around to change the colored selection. If you start with one finger on the Spacebar, position the cursor where you want it and then tap anywhere on the grayed-out keyboard to start selecting.
For easier selection of chunks of text, put the cursor in a word, let up, and then tap once with two fingers to select the word around the cursor, twice to select the sentence, and three times to select the entire paragraph. To expand or contract the selection, keep your fingers down and drag the selection cursor. To deselect text, tap once on the keyboard with two fingers.
You can use trackpad mode even if you have an external keyboard attached. Tap in a text input area, place two fingers anywhere in it to engage trackpad mode, and then move your fingers to reposition the cursor (again, you can lift one finger up after you start). To select text, put the cursor inside a word, release your fingers, and tap once to select the word, twice for the sentence, and three times for the paragraph.
Trackpad Mode on the iPhone
Before iOS 12, trackpad mode on the iPhone worked only on models that supported 3D Touch, which eliminated the iPhone 5s and earlier and the iPhone SE. iOS 12 added another approach, which is good because 2018’s iPhone XR also lacks 3D Touch.
To engage trackpad mode on an iPhone that supports 3D Touch, press firmly on the keyboard with one finger—you’ll feel the iPhone’s Taptic Engine simulate the feel of a click. Keep your finger down to move the cursor around. Apple’s new approach to invoking trackpad mode works on all iPhone models—touch the Spacebar and pause briefly to switch to trackpad mode. In either case, if you need more room, you can move your finger off the keyboard image right onto the text.
On 3D Touch iPhones, to select a word, relax your finger pressure slightly without removing it from the screen, and then press again. It’s quite similar to the feel of clicking on a MacBook trackpad. You can even double-press—again, with a slight relaxing of the finger first—to select the current sentence and triple-press to select the entire paragraph. Keep dragging after selecting to select more text by the word, sentence, or paragraph.
When using the Spacebar approach to invoking trackpad mode, you can still select text. As on the iPad, position the cursor where you want it and then tap anywhere on the grayed-out keyboard to start selecting. The two-fingered tapping on the normal keyboard that works on the iPad doesn’t work on the iPhone, unfortunately.
Trackpad mode takes a little getting used to, but it’s so much better than the previous selection methods that it’s worth making yourself practice until it becomes second nature.